We built Caletus, a meeting scheduling platform with booking pages, two-way calendar sync, availability rules and reminders, on the web and on iPhone and Android.
Client: CaletusIndustry: SaaS & TechnologyService: SaaS & Software
Overview
Client
Caletus
Meeting and appointment scheduling platform for individuals and teams
Engagement snapshot
The challenge
Booking a short meeting often takes a long email thread. One person offers a time, the other has a clash, and the exchange drags on while both keep checking their calendars.
It gets harder for teams. Sales leads need to reach the right rep, panel interviews need every interviewer free at once, and anyone with more than one calendar can easily get booked twice.
Each round of email gives the other person more time to lose interest or book elsewhere.
A calendar that isn't checked when a time is offered can lead to clashes and awkward reschedules.
Without confirmations and reminders, guests can lose the details or miss the call altogether.
The solution
We built booking pages that show only a person's open times, in the guest's own time zone. The guest picks a slot and gets an invite with the video link.
Two-way sync checks connected calendars before a time is offered. Working hours, buffers and daily limits decide what can be booked.
Confirmations and reminders go out automatically. An AI notetaker summarises Caletus video calls, and clients can pay by card when they book.
Key features
Each new booking goes to the next teammate in line, and weighting lets a team adjust how meetings are shared.
Business impact
Weighted sharing
Hosts turn it on in a Caletus video call and get a summary, decisions and action items afterwards.
Business impact
Summaries and action items
The app shows today's meetings, shares a booking link, joins a call in one tap and sends an alert when someone books, moves or cancels.
Business impact
Alerts on every change
Before and after
Before
Email threads
Both sides trade possible times until one finally fits.
After
One booking link
The guest sees the open times and picks one.
Before
Manual checks
People look through each calendar by hand before replying.
After
Two-way sync
Connected calendars are checked before a slot appears.
Before
Manual hand-offs
Someone has to decide who takes each meeting and hunt for a panel time.
After
Round robin and collective
New bookings go to the next teammate, and multi-host meetings show only times when every host is free.
Results
One booking link
A guest opens one link, picks a free time and receives a calendar invite with the video link.
Before: Email threadsAfter: Self-booking
Google, Outlook, iCloud
Two-way sync reads Google, Outlook and iCloud calendars, so times when a host is busy are not offered.
Before: Manual checksAfter: Two-way sync
iOS and Android
Setup and team admin live in the web app. The phone apps cover the day's meetings, and a change in one shows up in the other.
Before: Inbox checksAfter: Phone alerts
Trust and control
Guests see only the times a host has left open, with buffers, minimum notice and daily limits applied.
Host controlBusiness workspaces use Owner, Admin, Finance and Member roles to separate who can do what.
Role-basedThe mobile app asks for three permissions, and two of them are optional. Notifications cover bookings and changes, not marketing.
Optional accessA host can send a link meant for one booking instead of sharing a regular booking page.
One-off bookingFaster delivery
These four modules sit behind every booking, however the meeting is set up.
Turns availability rules and calendar data into the open times a guest sees.
Link Google, Outlook and iCloud calendars for two-way sync.
Add a Caletus, Zoom, Google Meet, Webex or Whereby link to each booking.
Sends confirmations and reminders, and updates Slack, HubSpot and webhooks when a meeting changes.
Caletus lets people book meetings through a single link. The guest sees only the host's free times, in their own time zone, and picks one. Caletus then adds a video link to both calendars, sends the confirmation and reminders, and can write AI notes after a Caletus video call.
Caletus syncs both ways with Google Calendar, Microsoft Outlook and Apple iCloud calendars. It checks connected calendars before offering a time, so a busy slot is not shown to a guest. Hosts can also set working hours, buffers between meetings, minimum notice and daily limits to control when people can book them.
Yes. Round robin gives each new booking to the next teammate in line, and collective scheduling shows only times when every host is free. Business plans add team roles, event templates and custom booking questions, plus team analytics with CSV export, so a whole team can work from one shared setup.
If your product needs booking pages, calendar sync or reminders, we can design and build them with you.