HealthTech // Client Project

Pharmacy Forecasting:
18% Less Inventory Waste.

We built a practical HealthTech solution combining connected health-record data collection, bayesian demand forecasting, and AI-powered procurement safety controls. The project delivered 18% Waste Reduction and 22% Fill Rate Lift.

Key Results RESULTS
18%
Waste Reduction
Expired Inventory
22%
Fill Rate Lift
ROI: 14 Weeks
100%
Patient health information Gating
Traceable Data

Trusted by teams building ambitious products

What We Set Out to Improve.

Industry
HealthTech

Multi-specialty hospital pharmacy network managing high-cost, short-shelf-life biologicals and oncology meds.

How We Worked
Dedicated product team

ML Architect + Data Engineers + HIPAA Compliance Lead embedded within Pharmacy Operations.

Goal
Day-to-day Efficiency & Waste Suppression

Transitioning from static Min/Max replenishment to AI-powered, patient-volume-aware forecasting.

What We Built
Predictive Platform

A practical solution designed around the client’s existing tools, teams, and day-to-day workflow.

What Was Getting in the Way.

The client’s inventory logic relied on older averaging models that failed to account for shifts in seasonal patient volume and localized disease outbreaks. This Min/Max trap led to consistent overstocking of high-cost biologicals, resulting in $12M of annual waste due to drug expiration.

The biggest issues were inventory decay, procurement lag, and compliance burden. The team needed a faster, clearer way to manage the work while keeping the right checks in place.

Inventory Decay
Static procurement led to high volumes of expired specialty drugs, directly eroding the system's day-to-day margin.
Procurement Lag
Manual ordering workflows introduced a 72-hour delay between patient volume spikes and replenishment orders.
Compliance burden
Older demand analysis risked HIPAA violations by exposing patient-level treatment patterns to third-party vendors.
The Solution

What We Built.

01
Connected Health-Record Data Collection
Established a secure automatic data flow to process patient encounter trends and procedure schedules directly from EHRs via HL7 Health-record standards.
Key details
Type Health-Record Standard
Privacy Removal of unnecessary patient data
Response time Near Live
02
Bayesian Demand Forecasting
Introduced a probabilistic ML engine that ranks inventory risk based on shelf-life, local consumption speed, and regional supply chain volatility.
Key details
Model Bayesian RNN
Focus Perishability Aware
Accuracy 94% Target
03
AI-powered Procurement Safety controls
Added automated agents to trigger purchase orders within pre-set financial boundaries, auto-routing exceptions to pharmacy directors.
Key details
Mode AI Assisted
Audit Secure and traceable Log
Controls HIPAA Gated
Before and After

How the Workflow Improved.

Area
Before
After
Ordering Logic

Min/Max Thresholds

Fixed triggers ignored live procedure schedules and drug expiration windows.

Contextual Demand

AI-powered triggers based on localized consumption speed and clinical timelines.

Data Privacy

Manual Export

Risky CSV exports for analysis often contained non-scrubbed identifiers.

Patient health information-Gated Platform

De-identified streaming data ensures HIPAA compliance at the edge.

Waste Mitigation

Reactive Disposal

Excess stock identified only once drugs reached within 30 days of expiration.

Preventive Diversion

ML identifies high-decay risk early, triggering cross-facility stock rebalancing.

Key Features

What Made the Solution Useful.

AI Assisted

Perishable-First Scoring

Custom scoring logic that weights shelf-life volatility against clinical criticality to prevent life-saving drug stockouts.

Business impact
99.2% Fill Rate
HIPAA GATED

Controlled-access EHR Bridge

Secure Removal of unnecessary patient data layer ensures that forecasting models only see anonymized clinical trends, never patient identities.

Business impact
100% Audit Readiness
Live Updates

Cross-Facility Rebalancing

The platform identifies surplus in oncology centers and auto-reroutes orders to community clinics before expiration windows close.

Business impact
18% Waste Reduction
Faster Delivery

How We Reduced Build Time.

Tested foundations helped the team spend less time on setup and more time on the parts that made this product useful.

What accelerated the work

4 reusable building blocks
01

HIPAA Connected Data Platform Module

A tested starting point for hipaa connected data platform module reduced repeated setup work.

02

Pharma Inventory Module

Reusable work for pharma inventory module let the team focus more time on the client’s specific needs.

03

Supply Chain Monitoring

This made it easier to add supply chain monitoring without rebuilding common foundations.

04

Procurement Safety controls

A tested starting point for procurement safety controls reduced repeated setup work.

Results

The Business Difference.

A straightforward before-and-after view of what changed for the team and their customers.

RESULT: WASTE01

Expired Drug Suppression

AI-powered forecasting matched stock levels to procedure volumes, eliminating the overstock-to-disposal cycle.

Older BaselineHigh Decay
Coretus Platform18% Lower
Outcome18% Waste Reduction
RESULT: CLINICAL02

Critical Fill Rate

Improved fill rates for life-saving meds by prioritizing critical procedures in the replenishment queue.

BeforeFragile
AfterResilient
Outcome22% Fill Rate Lift
RESULT: COMPLIANCE03

Clear Audit Trail Score

Secure and traceable logs of every procurement decision, mapped back to procedure-demand forecasts.

ManualVague
CoretusVerified
Outcome100% HIPAA Audit Trace
Results18% Waste Reduction • 22% Fill Rate Lift
Trust and Control

How We Kept It Safe and Reliable.

01
Data Privacy
All workflows are HIPAA-compliant with BAA-compliant cloud system design and strict Removal of unnecessary personal data.
HIPAA GATED
02
Model Transparency
Forecasting agents provide Reason Codes for every replenishment order based on shelf-life and volume.
VERIFIABLE DATA
03
System Reliability
Automatic workflow introduced on Cloud system ensures reliable procurement during traffic spikes.
Ready to Grow
04
Code and IP Ownership
Coretus provides 100% IP ownership of all inventory models and replenishment agent code.
100% OWNED
Client Testimonial

In their own words.

Coretus didn't just build a forecasting tool, they built an AI-powered supply platform that bridged our EHR data with real-world logistics. We suppressed drug waste immediately, saving millions while improving critical care readiness.

Turn Supply Logistics into a Clinical Asset.

Have a similar challenge? We can help you plan and build a practical HealthTech solution around your goals, budget, and existing systems.

HIPAA & Health-record Integrated

AI-powered Replenishment

100% IP Ownership