HRTech // Client Project

Workforce Planning:
A Clear Five-Year Hiring View.

We built a practical HRTech solution combining unified talent connected data system, prescriptive growth tool, and traceable strategy logs. The project delivered 22% TA Cost Reduction and 94% Forecast Accuracy.

Key Results RESULTS
22%
TA Cost Reduction
Reactive Hiring
94%
Forecast Accuracy
ROI: 14 Weeks
Zero
Capacity Gaps
Traceable Data

Trusted by teams building ambitious products

What We Set Out to Improve.

Industry
HRTech

Multi-region supply chain operator requiring high-accuracy headcount scaling across 14 hubs.

How We Worked
Fractional CTO Support

Analytics Architect + Senior Data Scientist + HR Systems Lead embedded within People Operations.

Goal
Workforce Resilience

Transitioning from reactive back-filling to a 60-month early talent acquisition roadmap.

What We Built
Prescriptive Platform

A practical solution designed around the client’s existing tools, teams, and day-to-day workflow.

What Was Getting in the Way.

The client’s older workforce planning relied on static annual budgets and linear growth assumptions. This delay left regional hubs either chronically understaffed during peak cycles or burdened with 15% unnecessary labor overhead due to poorly timed bulk hiring.

The biggest issues were capacity volatility, budget overruns, and talent stagnation. The team needed a faster, clearer way to manage the work while keeping the right checks in place.

Capacity Volatility
Labor shortages during peak logistics surges led to service-level agreement (SLA) penalties and customer churn.
Budget Overruns
Emergency just-in-time hiring drove recruitment costs 30% higher than the industry benchmark.
Talent Stagnation
Lack of data-driven mobility paths caused high turnover among mid-level engineering and ops management.
The Solution

What We Built.

01
Unified Talent Connected Data System
Aggregated disconnected data from ERP, HRIS, and regional performance logs into a single, anonymized source of truth.
Key details
Type Event Driven
Security SOC2 Ready
Integrations HRIS Native
02
Prescriptive Growth Tool
Introduced Monte Carlo simulations to model 50,000+ expansion scenarios, accounting for market volatility and regional labor laws.
Key details
Logic AI Assisted
Accuracy 94% Tested
Compute Cloud Optimized
03
Traceable Strategy Logs
Every roadmap adjustment is saved with its underlying data triggers to provide an auditable trail for board-level headcount approval.
Key details
Controls Board Ready
Compliance GDPR Aligned
Version Consistent
Before and After

How the Workflow Improved.

Area
Before
After
Hiring Model

Back-Fill Driven

Recruitment triggers only after a resignation or immediate capacity failure.

Forecast Driven

Headcount triggers 6 months in advance based on expansion monitoring.

Controls

Budget Capping

Arbitrary spending limits regardless of shifting day-to-day needs.

ROI Safety controls

Dynamic budget allocation mapped to projected revenue-per-employee.

Internal Mobility

Manual Requests

Career paths were dependent on individual manager advocacy and spreadsheets.

Graph Intelligence

Automated skill-mapping identifies internal candidates for upskilling before external hiring.

Key Features

What Made the Solution Useful.

AI Assisted

Automated Strategy Synthesis

The engine generates regional recruitment tasks automatically, adjusting for local market saturation and cost-of-hire fluctuations.

Business impact
Zero Manual Forecasts
Traceable Data

Transparency Safety controls

Decisions are backed by explainable data triggers, ensuring board-level buy-in for multi-million dollar expansion budgets.

Business impact
100% Audit Compliance
Live Updates

Capacity Monitoring

Live links between logistics volume and headcount needs allow for rapid labor scaling during supply chain surges.

Business impact
22% TA Savings
Faster Delivery

How We Reduced Build Time.

Tested foundations helped the team spend less time on setup and more time on the parts that made this product useful.

What accelerated the work

4 reusable building blocks
01

Talent Identity Module

A tested starting point for talent identity module reduced repeated setup work.

02

Prescriptive Modeling Module

Reusable work for prescriptive modeling module let the team focus more time on the client’s specific needs.

03

Workforce Monitoring Platform

This made it easier to add workforce monitoring platform without rebuilding common foundations.

04

Labor FinOps Safety controls

A tested starting point for labor finops safety controls reduced repeated setup work.

Results

The Business Difference.

A straightforward before-and-after view of what changed for the team and their customers.

RESULT: EFFICIENCY01

Talent Acquisition Savings

Early hiring and internal mobility reduced using high-fee third-party recruitment agencies.

Older SpendUnoptimized
Coretus Platform22% Lower
Outcome22% TA Spend Reduction
RESULT: Accuracy02

Forecast Accuracy

Back-tested prescriptive models outperformed manual HR projections across 14 global logistics hubs.

Before72%
After94%
Outcome22% Accuracy Lift
RESULT: CONTINUITY03

Peak Capacity Uptime

Prescriptive scaling ensured labor supply perfectly matched seasonal volume spikes, eliminating SLA penalties.

Target100%
Coretus100%
OutcomeZero Capacity Gaps
Results22% TA Spend Reduction • 22% Accuracy Lift
Trust and Control

How We Kept It Safe and Reliable.

01
Data Privacy
Multi-region anonymization ensures all talent data meets GDPR and local labor privacy requirements.
Business SECURE
02
Model Explainability
Hiring tasks include logic versioning and feature-weighting for board-level transparency.
VERIFIABLE DATA
03
Growth and Reliability
Flexible Cloud system automation allows for 50,000+ scenario simulations without performance degradation.
Ready to Grow
04
Code and IP Ownership
Coretus provides 100% IP ownership of all simulation models and strategy systems upon completion.
100% OWNED
Client Testimonial

In their own words.

Coretus didn't just build a dashboard, they built a prescriptive foresight platform that reconciled our expansion plans with labor reality. We moved from guessing to governing our growth in under 11 weeks.

Turn Talent into a Valuable Asset.

Have a similar challenge? We can help you plan and build a practical HRTech solution around your goals, budget, and existing systems.

SOC2 & GDPR Aligned

94% Forecast Accuracy

100% IP & Model Ownership